CITIZENS ADVISORY COMMITTEE (CAC) REPORT

• CAC Chair Larry Shaine recognized fellow CAC members present and reported on the last CAC meeting:
1. Welcomed Richard Hedges and Jim Bigelow to the CAC as the two newest members.
2. Janet McGovern, Public Information Specialist, gave a presentation on the Transportation Authority Annual Report.
3. The CAC unanimously endorsed agenda items 10(b), Funding Agreement with C/CAG to Update the Countywide Geographical Information System, and 10(c), Request for FY2006 Funding for the Transportation Systems Management (TSM) Program.
4. The CAC continues its efforts to ensure ADA access to all Caltrain stations.
5. Joe Hurley, Director of the Transportation Authority Program, gave an update regarding the availability of federal funding for transportation projects.
• Mr. Shaine said the CAC proposes that the Board authorize that the majority and/or quorum of the CAC be the majority of those currently appointed, provided that the majority vote is not less than seven members. There are fifteen seats available on this committee that meets once a month. The CAC members are concerned that the current vacancies (2) on the committee may preclude them from conducting business because they may lack enough members for a majority vote. The majority would not be reduced below seven.

Director Galligan asked if the quorum was reduced, if seven affirming votes would be needed for a motion to pass. Mr. Scanlon responded that seven affirmative votes would be needed. Mr. Scanlon also clarified that the quorum would only be reduced to seven when there are vacancies on the Committee. When the CAC had full membership, the quorum requirement would revert back to eight. This same policy is in place for the SamTrans CAC.

Director Panza said although he will support the recommendation, since the CAC is an advisory committee, he does not see the necessity of lowering the quorum vote because it is not essential to have affirmative majority votes on all items.

Vice-chair Lee said he thinks it is important for the CAC to have the authority to vote on all issues with a quorum.

Director Galligan said he concurs that the quorum should be reduced when there are vacancies because it is important to have a full quorum voting.

Mr. Scanlon said there has been relief on the SamTrans CAC by lowering the quorum requirement because it has allowed them to hold official meetings even if they are unable to vote on items.

The motion to reduce the quorum of the CAC to seven when there are vacancies was unanimously approved by roll call.

CHAIRPERSON’S REPORT
None.

SAMTRANS LIAISON REPORT
Director Guingona referenced the written report from the July 20 and August 10 Board meetings, which were included in the packet to the Board.

JOINT POWERS BOARD REPORT
Michael Scanlon, Executive Director, reported on the September 1, 2005 JPB meeting:

• Brian Wilfley, JPB CAC chair, said at it’s July 20 meeting:
1. The CAC endorsed, unanimously, the ban of any vending on-board trains.
2. After a presentation by Howard Goode on the Regional Rail Study, the CAC took no action with regard to the high speed rail alignment.
• Performance Statistics for June 2005
1. Average Weekday Ridership was up 8.6 percent, from 29,132 riders to 31,642.
2. Total Ridership was up 13.7 percent from 745,924 riders to 848,426.
3. Total Revenue was up 16.1 percent from $1.8 million to $2.1 million.
4. On-Time Performance was down .5 percent from 97 percent to 96.5 percent.
5. Shuttle Ridership was up 7.3 percent from 4,239 riders to 4,548.
• Performance Statistics for July 2005
1. Average Weekday Ridership was up 6.3 percent, from 30,330 riders to 32,238.
2. Total Ridership was up 4.6 percent from 803,513 riders to 840,077.
3. Total Revenue was up 22.8 percent from $1.9 million to $2.4 million.
4. On-Time Performance was down 1.5 percent from 96.3 percent to 94.8 percent.
5. Shuttle Ridership was up 1.7 percent from 3,901 riders to 3,967.
• On July 1, a 17.5 percent fare increase was implemented. Despite the increase, ridership was up 4.6 percent.
• Due to the number of persons needing assistance, people boarding with bicycles and the volume of passengers, a new schedule will begin operation on October 10 to reduce delays. The new timetable takes into consideration longer boarding times at some stations along with some other necessary issues needing refinement.
• The shuttle service at Broadway is going well with an average 118 passengers per day. The Atherton station shuttle is carrying an average of 21 riders per day.
• Diesel fuel prices continue to rise and are currently running over budget. Staff is continuing to monitor and most likely will come back to the Board for a budget amendment.
• The Walk and Roll promotion, where 45 commuters are tracking their steps while walking to their train station and work, will have its closing event on September 15. Walkers will announce how many steps they have taken in the last five weeks.
• A commute savings calculator is now available on the Caltrain website. The calculator will compute the savings of choosing transit over driving a personal vehicle.
• Caltrain was awarded first place in the APTA Ad-Wheels competition for the Weekend Edition promotional brochure.
• Service to SBC Park continues to be high with approximately 3,900 riders per game in July. There has been little resistance to the alcohol ban on board evening trains after 9 p.m.
• Over the three-day San Jose Grand Prix event, there were more than 4,000 additional riders.
• On August 12 and 13, more than 8,000 people rode Caltrain to concerts held at SBC Park.
• The Board Approved the Following Actions:
1. Authorized an Amendment to the Contract with Transportation Technology, Inc. for a Total Cost of $348,160 for the Acquisition and Installation of Three Additional Locomotive Separate Head-End Power Units and One Spare Unit
2. Awarded a Contract to Parking Company of America Management, LLC for Providing Contracted Shuttle Bus Service
3. Awarded a Contract to Shimmick Construction Company for Bridge Seismic Retrofit and Deck Replacement
4. Approved the Findings to Support Utilization of the Design-Build Contracting Process Pursuant to AB 958 for the San Bruno/South Linden Grade Separation Project
• The Board Received the Following Informational Items:
1. Quarterly Capital Projects and Electrification Report

Mr. Scanlon responded that in the long-term there will be budgetary impacts. There are efforts in Washington, D.C. to try to get a more equitable share for surface transportation. Mr. Scanlon said there has been approximately $18 billion spent on air security and less than $200 million spent on transportation.

REPORT OF THE EXECUTIVE DIRECTOR
Mr. Scanlon said reported:

INFORMATION ON STATEMENT OF REVENUE AND EXPENSES FOR JUNE AND JULY 2005
Gigi Harrington, Chief Financial Officer, said the Finance Division engages in many activities following the end of the fiscal year on June 30 to close out the old fiscal year and to set up the new fiscal year. The demands of these activities require a longer time to produce a complete June 30 year-end Statement of Revenues and Expenses than allowed by the normal board meeting cycle. Consequently, staff will present a “preliminary to the audit” Statement of Revenue and Expense for June and July 2005, at the October meeting of the Board of Directors.

FUNDING AGREEMENT WITH C/CAG TO UPDATE THE COUNTYWIDE GEOGRAPHICAL INFORMATION SYSTEM
Joe Hurley, Director of the Transportation Authority Program, said staff recommends that the Board authorize the Executive Director to execute a funding agreement with C/CAG allocating $100,000 for the Authority’s share to update the Countywide Geographical Information System (GIS); and increase and amend the FY 2006 capital budget to create a new line item in the Oversight category entitled CCAG GIS and allocate Measure A funds in the amount of $110,000 for the project budget, including $100,000 for the agreement and $10,000 for staff costs.

Walter Martone, C/CAG, gave a presentation on the update of a Countywide GIS that would have a basemap that has been rectified to new and consistent aerial photographs covering the entire County. The new system will result in significantly improved spatial accuracy, better resolution, and will take advantage of the latest improvements in technology. All of these GIS applications would also be applicable for the individual jurisdictions in San Mateo County and other entities such as SamTrans/JPB. Once completed, all San Mateo County jurisdictions will be able to access the information.

Director Foust said the upgraded system will allow for better planning and land use. She asked how C/CAG was going to work with the different cities to gather all the necessary information to complete the system.

Mr. Martone said a GIS Committee with representatives from different cities has been established. C/CAG also has a technical advisory committee, which has reviewed the project. This system will be maintained throughout all cities and will continuously be updated so the information is never stale. Director Foust also suggested working with the corporate environment because the information available through this system will allow the corporations to plan better.

Mr. Martone said he will coordinate with Samceda and the different Chambers of Commerce to ensure that everyone is aware of the functionality of the upgraded GIS.

Vice-chair Lee asked when the system would be available for use.

Mr. Martone said it will take approximately six month to a year until the updated photography and data elements are uploaded.

The motion to enter into a funding agreement with C/CAG to update the countywide GIS database was unanimously approved, by roll call, and Resolution 2005-13 was adopted.

REQUEST FOR FY2006 FUNDING FOR THE TRANSPORTATION SYSTEMS MANAGEMENT (TSM) PROGRAM
Shahla Yazdy, Engineer, said staff proposes that the Board approve funds in the amount of $355,110 to be directed to the Peninsula Traffic Congestion Relief Alliance (The Alliance); and funds in the amount of $53,062 to be directed to the City of Menlo Park.

Jim Bigelow, Redwood City and San Mateo County and Menlo Park City Chambers of Commerce, said he strongly supports this action and thanked the Board for their continued support.

The motion to approve the funding for the TSM program was unanimously approved, by roll call, and Resolution 2005-14 was adopted.

CAPITAL PROJECTS STATUS REPORT – 4TH QUARTER FY2005
Carol Wolf, Manager of Construction Support Services, gave an update on the Hillsdale Outboard Platform Project. The project is approximately 50 percent complete. Electrical and communication components, the southbound platform needs to be extended and an ADA ramp still needs to be constructed.

REQUESTS FROM THE AUTHORITY
Vice-chair Lee noted that Directors Galligan and Panza will have their last meetings in November.

REPORT FROM LEGAL COUNSEL
David Miller, Legal Counsel, said item 10(b) Real Estate Negotiations - Proposed transfers of property to San Mateo County Transit District and the Peninsula Corridor Joint Powers Board, is not ready for discussion at this meeting but will be brought back before the Board at a future meeting. Mr. Miller said, as permitted by the Brown Act, the Board will meet in closed session for real estate negotiations for the following properties:

 

	Owner	Address	APN
1.	J. Samayoa & A. Barrera	1210 2nd Avenue, San Mateo	033-231-100
2.	Lorenzo Molina Camacho	1221 Terminal Place, San Mateo	033-231-090
3.	Carl & Gertrude Scholl	1232 Terminal Place, San Mateo	033-232-080
4.	George & Marion Chiossi	200 South Bayshore Boulevard, San Mateo	033-133-010; 020; -030; -140
5.	Lillian Johnson	237 South Idaho Street, San Mateo	033-133-130
6.	George & Marion Chiossi	South Idaho Street	033-133-160
7.	Chirag Investment Inc.	140 N. Bayshore Boulevard, San Mateo	033-171-010

Mr. Miller said the Board had considered a report from its real property negotiator regarding various parcels, interests in which are required to construct the auxiliary lane project.  Instructions were given to the Board regarding negotiating authority.

WRITTEN COMMUNICATION TO AUTHORITY
The communication packets were distributed to the Board members.

DATE/TIME OF NEXT MEETING
The next meeting will be October 6, 2005 at 5:00 p.m. at the San Mateo County Transit District Administrative Building, 1250 San Carlos Avenue, San Carlos, CA 94070